Helper and Rally Duty

Helper Duty

Each year every member is required to provide 2 x 1/2 Days of help at PHRC competitions, 1 x 1/2 day working bee and 1 x 3 hour Rally Duty (see below). Members are welcome and encouraged to do more but this is the minimum we require.

PHRC Members riding in the PHRC competitions are expected to help and will be expected to sign up for a helper duty around their competition times.

Helping at events is an online process through sign up. You must sign up online prior to the event and not just show-up on the day and offer to help.

Members who do not fulfil their full helper requirements will be reviewed by Committee to determine if members will be offered membership for the following year.

Rally Duty

All of our members are required to complete a rally duty each membership year.

This is a 3 hour commitment, the date and time is selected by you through the SignUp portal (below) which shows the vacant Rally Duty positions available.

Members can choose either from the following times:

Wednesdays (1st Wednesday of the month) - 9:30am to 12:30pm

Saturdays (2nd Saturday of the month) 8:00am to 11:00am or 11:00am to 2:00pm

Sundays (4th Sunday of the month) 8:00am to 11:00am or 11:00am to 2:00pm

Rally Duty 2023-24 — Signup Sheet | SignUp.com

The tasks are as follows, but not limited to –

Picking up of Rally Basket by the Wednesday evening of the week prior (for Wednesday rallies pick up by Monday evening)
Opening procedure and closing procedure
Safety Supervisor – fill out incident reports of any falls or incidents on the day
Taking care of our instructors with drinks, lunch, etc
Providing lunch. This involves pre purchasing and bringing on the day. Keep your receipt to enable a full refund.
Tasks as allocated by the committee of cleaning, etc during the day
Manure pick up from wash bays, arenas and ensure everyone takes their manure home from the car park
Answer questions from members and visitors to the rally as we often have member enquiries on rally days
Ensure the safety, fun and connection of our members on the day

Members riding on their Duty day must ride outside their duty times.

Rally Officer duties are compulsory as a member of PHRC.

When rostered on as a rally duty officer, you have made a commitment to support your fellow members on the day along with performing the duties required. If you are unable to fulfil your chosen date, it is incumbent on you to find a replacement and notify Wendy Height of the changes. Failure to “turn up” on the day is an unacceptable breach of our membership rules and puts riders, horses and other officers at risk. We have a duty of care to have nominated club representatives on rally days.